Main Tab: Product
The Main tab allows for the creation and/or editing of primary metadata.
| Quick Reference: Product Main Tab | Required? |
|---|---|
| Basic Information: Title, Status | Required |
| Resource Type | Required |
| Point of Contact | Required |
| Citation: Title, Date, Responsible Parties, Online Resource | Required |
| Citation: Identifier | Required |
| Description: Abstract | Required |
| Time Period: Start Date, End Date | Required |
Basic Information
Record ID
Will be auto-generated but can be edited.
Title
Enter as informative a title as possible. Good titles, when they appear in a search, will be understood and/or traceable.
Status
The Status drop-down menu allows you to select the status of your product. Choose status ONLY from the four following options: completed, ongoing, proposed, or accepted.
Default Locale
Default Locale allows for the selection of Language, Character Set, and Country. English, UTF-8, and USA will be selected by default, but you may change them if necessary. See Settings for instruction.
Resource Types
The Resource Type must be identified when the record is created. Products must be identified from the list of options, but 'product', while on the list, is not a valid option. After the record is initiated the field should be automatically filled in with the resource type selected when the record was created. Name is optional - you can leave this blank or enter a shorten project name.
Products must have a specific resource type selected, NOT just "product".
Point of Contacts
Adding a point of contact gives staff information on who to contact should they have a question regarding your project or product. From the Role drop-down menu, select pointOfContact. From the Contacts drop-down menu, select a contact from the list of contacts. See the Contacts section for information on creating contacts.
| Role | Contact | Required? |
|---|---|---|
| pointOfContact | FWS Science Applications National Data Steward | Required |
| pointOfContact | Data Steward | Required |
| principalInvestigator | The Project PI | Required, if applicable |
| custodian | Data Custodian | Required, if applicable |
| administrator | Data Trustee | Required |
| administrator | FWS Region (legacy and DOI Unified) | Required |
| collaborator | partnership organizations and/or programs | Required, if applicable |
The FWS Science Applications National Data Steward will serve as the long term contact/backup. This way, users have a point-of-contact even if there is a positional change within an organization. Regional Data Steward should be included in addition as a point of contact if available.
Citation
The Citation lets users know pertinent information about your product such as responsible parties, internal and ScienceBase identifiers, and any online resources that may relate to your item. The citation much like a peer-reviewed publication citation, provides credit and services a as reference. Adding information in the citation will also allow users to find your item when they search for items that contain said information.
The following fields are required in citation:
Title
Added automatically based on the title of your record.
Alternate Title
Add an alternate title.
Dates
Enter acquisition, creation, updated, revision, or publication date reference from the picklist and then enter the date. At least one of these date types is required.
Responsible Parties
This must include a point of contact, but may also include other responsible parties such as funders (including your LCC), partners, collaborators, and contributors. Collaborators could be intellectual participants while contributors could be intellectual and financial participants.
| Role | Contact | Required? |
|---|---|---|
| principalInvestigator | data creator | Required |
| coPrincipalInvestigator | data co-creator | Best Practice |
For items that will be sent to data.gov, only the first in the list of Responsible Parties (#0) will appear.
Online Resource
Enter the Name and URL for the location where users can find the product (e.g., ScienceBase page or DOI url). Data.gov refers to this online resource link to send users to the data download.
Important: The URLs to access and download products must also be included in the Distribution tab. Distribution Links is the only online resource that data.gov reads so without a URL there, users have no way to access the actual product from data.gov.
Identifier
You may enter as many identifiers as desired, but at least one is required. If you have internal SA specific IDs for projects, enter them here. A Digital Object Identifier (DOI) is the preferred identifier for this. The Archive Folder Name may be included here as well.
Digital Object Identifier can be entered both as an online resource AND an identifier. Note that the entry format is different. As an online resource, the entire url is required, however, as an identifier, only the prefix and suffix of the DOI are required (see figure above).
Best Practice: Create and use internal identifiers that are unique within your region for projects and their products. Example: GNLCC2010-11.
If your item does not have a ScienceBase ID (SBID) yet, ScienceBase will create one automatically upon publishing. If you imported your item from ScienceBase originally, then the SBID will already be included in Metadata/Metadata Identifier and you do not need to include it here. Note that if you edit an item that is already on ScienceBase without using its existing SBID, a duplicate item will be created on ScienceBase. Consult the Publish section of this manual to learn more.
If the product metadata was created by copying another mdEditor metadata record, this identifier MUST be edited/changed since it will reflect the copied record identifier. Only the mdEditor UUID changes to represent a new record when an item is copied. Consult the Copy Records section of this manual to learn how to make a copy.
Description
Description allows for the addition of the Abstract as well as a Short Abstract, Purpose, Supplemental Information, and an Environment Description.
Abstract
Enter an Abstract
Tip: Write your abstracts for projects in the present tense if the project is underway and past tense if it has been completed.
Short Abstract
Enter a short description, limited to 300 characters, if desired. The Best Practice here is to include a few sentences for media communications that Public Affairs may find helpful.
Supplemental Information
Enter comments, if desired.
Time Period
Time Period refers to project start and end date, or the date that the product was applicable. For example, the time when a map is valid, date of publication, date of presentation, or dates when the data was collected.
- Required: For each product, add a start date and end date.
